How To Keep A Franking Machine In Good Condition

Card machines for small businesses

If you send out lots of mail during your daily business operations, then you may want to invest in a franking machine. Franking machines are used to add a 2D barcode or imprint onto letters and envelopes, removing the need for stamps. This can also be used to imprint the following information onto your letters: 

  • Company logo
  • Product or postage barcode
  • Postage amount/cost
  • Time and date

Not only could this streamline the process of sending out mail, but it’s also cheaper and more cost effective than buying stamps. Furthermore, by using sites such as Business Quotes, you can ensure you’re getting the best franking machine prices when shopping. 

However, when using franking machines for small business purposes, it’s important that you keep your machine in good working condition. Otherwise, the machine could quickly break down or fall into disrepair, leaving you in a difficult situation. 

Top Tips for Keeping Your Franking Machine In Good Condition.

While maintenance fees should be something you factor into your franking machine cost, making an effort to properly care for your equipment can significantly reduce your spending in this area.

1. Read the user instructions 

Whether you buy a royal mail franking machine or an alternative model, you should always read the instruction manual thoroughly before use. This will prevent damage to the equipment caused by improper handling and will likely contain some useful maintenance tips too. 

You should ensure that any team member using the equipment knows how to use it correctly to ensure maximum workplace efficiency while also extending the life of your franking machine. 

2. Clean the machine

It’s also generally recommended that you clean your fracking machine at least once a week. This can prevent the build-up of dirt, dust and debris within the machine, which could reduce its effectiveness. Fortunately, you can achieve the desired results using soap and warm water. 

However, you can also purchase a franking machine cleaning kit, which contains specialist cleaning products and equipment, often allowing for a more thorough clean. 

3. Replace ink cartridges

If you notice that the impressions left by your franking machine are fading, smudged or blurred, it may be time to replace or clean the ink cartridges. Again, carrying out this task is a great way to ensure your machine is always in good working order and that your mail is sent out on time. 

If you find that you’re having persistent issues with your franking machine that you are unable to troubleshoot yourself, you may want to reach out to the manufacturer or a maintenance expert who can carry out repairs for you. 

Not only will they be able to identify the issue quickly, but they’ll also be able to resolve it sooner rather than later. This way, you’re not falling behind on essential deliveries or business operations.

Categories: Advice, Franking Machines, General

Tags: , ,