There are photocopiers to suit every type of business, from home-based freelancers to major multi-nationals. The fact that there is such a vast range of models available, with considerable differences in size, capabilities, print quality and functionality, means that business owners are faced with almost too many choices when it comes to sourcing a new photocopier.
So the question How much do photocopiers cost? is not an easy one to answer. The truth is that some companies will get everything they need from a machine that costs little more than £50, whereas other organisations will be looking in the £5,000 price range in order to find anything that even comes close to matching their photocopying requirements.
The key to finding the right machine at the right price is to have a clear understanding of what exactly it is that your company needs from a photocopier, and then to get multiple quotes from leading suppliers. This way you will be able to have a clear idea of the kinds of prices on offer for a machine that suits your company’s needs, and you will be able to make an informed decision and get the best deal possible.
In order to help you get a clearer idea of the kinds of machines available, and what they are capable of, here is some information what can you expect to find, as well as rough prices for photocopiers of all kinds.
Photocopiers – What do you need them to do?
There are considerable differences in the types of print quality as well as the capacity that different machines are capable of. If you only need black and white copies for the purposes of your own record keeping, then a high quality printing photocopier is not required. On the other hand, it is possible to get machines capable of professional printing standard black and white copies. Many machines also offer colour photocopying, and again there is a big difference in the print qualities that different machines can provide.
Probably the best means of determining which price point you are looking at for your company’s photocopier is to know roughly how many copies you will need the machine to produce each month. Cheaper, more basic machines can comfortably handle around 500 copies a month, whereas the largest, most flexible machines can produce in excess of 150,000 copies.
Also, think about how quickly you will need the machine to process copies – this is particularly important if you need something that can produce large quantities. The smallest machines will only be able to handle one copy at a time, and is only as fast as the person operating it. The fastest machines can produce up to 60 pages in a minute.
There are also lots of different features and capabilities that can set photocopying machines at different price points. These include image editing, which allows you to resize and alter documents on a digital panel before making copies, double sided printing, sorting, stapling and binding. Whether or not any of these features are essential for your company can help to determine how much you end up paying.
Photocopier types and costs
Here are the main different kinds of photocopiers and a rough guide to the amount you can expect to pay for each of them.
Portable: Ideally suited for very small businesses and home-based operatives, this is a small machine, that may also include a scanner and a printer. The print quality will be comparatively low and it won’t be able to produce large quantities, but it will do the job very well if you need a photocopier primarily to create duplicates for your own records. Prices can start from as little as £50.
Desktop: As its name suggests, this kind of photocopier is designed to sit on a desktop, and is therefore a great space saver. With better print quality, and able to handle larger volumes, these are superior to portable machines, and prices will typically start from around £200.
Floor standing: Larger and more powerful than desktop photocopiers, these machines are ideal for businesses that need to make a lot of photocopies, and for whom print quality is an important concern. Functions such as image editing, stapling and sorting are more likely to be integral features of a floor standing photocopier – a fact which is reflected in the price. Costs for a floor standing photocopier will typically start at around £2,000.
Even more functionality and added features can be included in photocopiers, and it is even possible to get multi-function machines that incorporate a hard drive for data storage and have PIN access as well. Machines such as this can cost upwards of £5,000.